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Term Store Synchronization Reports and Logs

If you have the Term Store Synchronization module enabled, the PoolParty for SharePoint Administration application allows you to access its reports and logs containing details on the synchronizations of PoolParty taxonomies into Term store.

Procedure. Access Term Store Synchronization Reports and Logs

  1. On the page with PoolParty for SharePoint Administration, select Reports and logs.

    Access-Application_s-Reports-and-Logs.png

    The Reports and logs page opens

  2. If you have access to both the Term Store Synchronization module and the Tagging module, select the Term Store synchronizations tab.

. Reference: Term Store Synchronization Reports and Logs

After you have accessed the Term Store Synchronization reports and logs, you can see the following details:

  • Term store synchronizations (1) – list of all finished and currently running synchronization processes from PoolParty taxonomies to Term store. The lists starts with synchronization for existing term groups, followed by synchronization for term groups that have already been deleted and the synchronization that hasn't created a term group yet.

    Tip

    You can sort the list by clicking a column header.

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    • Term group (a) – name of a term group created in Term store during the synchronization

    • PoolParty taxonomy (b) – name of the PoolParty taxonomy (project) used for synchronization

    • Status (c) – status of the synchronization. A synchronization may be in progress or finished.

      • InProgress – the synchronization is in progress

        Note

        Exceptionally, the synchronization may have failed even though the Status column shows InProgress. If the synchronization is taking too long, open Term store and check if any terms are being regularly added. If no terms have been added for more than 20 minutes and the synchronization has already started (there are already some synchronized terms), the application administrator has to end it manually.

      • Finished – the synchronization has finished

    • Sync result (d) – result of the synchronization. A synchronization may end with a Success, Warning or Error.

      • Success – all the concepts from the PoolParty taxonomy were successfully synchronized to Term store

      • Warning – some concepts from the PoolParty taxonomy were not synchronized to Term store due to Term store limitations, for instance they exceeded the allowed length of the term description or number of alternative labels

      • Error – some concepts from the PoolParty taxonomy were not synchronized to Term store due to a significant error

    • Log details (e) – detailed information on the results of the synchronization

      Note

      The log details will be truncated (marked with three dots) if they are too long. To see the whole log, follow the procedure below.

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